GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND SUPPLIERS
NSGL Ltd (“We”) are committed to protecting and respecting your privacy.
This policy (together with our terms and conditions and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller – A controller determines the purposes and means of processing personal data.
Data processor – A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party – means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2. Who are we?
NSGL Ltd is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: email@example.com. For all data matters contact NSGL Ltd on firstname.lastname@example.org.
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes:
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Other personal data that we process may not have been obtained from you, for example:
5. What is our legal basis for processing your personal data?
a) Personal data (article 6 of GDPR)
Our lawful basis for processing your general personal data:
|Consent of the data subject;||By entering in to a contract with us, you have given us consent to process your data.|
|Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract||we need to process your personal data in order to set up and carry out the service that you require us to do. We will process data obtained in order to fulfil our contractual obligations.|
|Processing necessary for compliance with a legal obligation||Due to the nature of our business, in the event of a security incident, we may need to process your data for our records and / or pass your data to the relevant law enforcement agencies.|
|Processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
|Security against theft is in the public interest. Therefore, if a security incident should take place, we may need to process your data for our records and / or pass your data to the relevant law enforcement agencies.|
|Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject||We have a legitimate interest to process data relating to you, in order to keep you informed of any security or property issues that may happen on your premises.
We will process data obtained in order to fulfil our legitimate interests.
More information on lawful processing can be found on the ICO website.
6. Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with our Debt Recovery agents, Law enforcement and Government agencies, Courts, Regulators, accountants, third party service providers to support delivery of our products and services, Payment providers, or to exercise, establish or defend our legal rights.
7. How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary for a period of
Videos from the Security CCTV cameras are not our property – they belong to the site owner. If videos are required for crime prevention, they will be downloaded as soon as practicably possible and retained until no longer required by the relevant law enforcement agency.
8. Providing us with your personal data
We require your personal data as it is a requirement necessary to enter into a contract.
If you fail to provide your details it will not be practicably possible to enter in to a contract with you.
9. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
10. Transfer of Data Abroad
When we share data, it may be transferred to, and processed in, countries other than the country you live in – such as to the United States. These countries may have laws different to those in the EEA. Where we disclose personal data to a third party in another country, we put safeguards in place to ensure your personal data remains protected.
For individuals in the European Economic Area (EEA), this means that your data may be transferred outside of the EEA. Where your personal data is transferred outside the EEA, it will only be transferred to countries that have been identified as providing adequate protection for EEA, or to a third party where we have approved transfer mechanisms in place to protect your personal data – i.e., by entering into the European Commission’s Standard Contractual Clauses, or by ensuring the entity is Privacy Shield certified (for transfers to US-based third parties).
11. Automated Decision Making
We do not use any form of automated decision making in our business.
Please be aware that by declining cookies this may prevent you from taking full advantage of the website.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
The analytical cookies that we use do not gather any personal data.
NSGL Ltd are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have suitable physical, electronic and managerial procedures in place to safeguard and secure the information we collect online. However, please note that no data transmission over the Internet is completely secure. Therefore, we cannot guarantee or warrant the security of any information that you provide to us and you transmit such information to us at your own risk.
14. Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question
15. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
17. How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact us at email@example.com.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.